Section 1 - PE, school sport or physical activity delivery sessions.  

1. Invoicing is at the start of each half term to the dates agreed on the SLA calendar and is on 20 day payment terms. Payment of invoices is acceptance of these terms and conditions. 

2. Prices are calculated per hour and are rounded up to the hour.          

3. In the case of individual session cancellations or alterations to this schedule the client MUST give at least three days notification by sending an email to admin@pepartner.co.uk - If this is not the case sessions will be invoiced in full. Any changes to this schedule must be confirmed by email with the PE Partner office and NOT with the PE Partner coach on site. Verbal alterations WILL NOT be accepted.                    

4. All commercial information will remain confidentially between PE Partner directors and the client. Timetabling arrangements, additional sessions, etc. MUST NOT be discussed with PE Partner Coaches.                

5. If a school recruits a PE Partner coach onto its staff on a casual, part time or full time basis, PE Partner will receive 20% of the 1st year salary as compensation as a one off payment within the first month of employment. This is in recognition of the investment in time and training PE Partner makes in all of our coaches.                                  

6. All PE Partner Coaches are be recruited in line with Keeping Children Safe in Education and will hold appropriate qualifications and current enhanced DBS checks with PE Partner.                                                 

7. PE Partner coaches are subject to Disqualification by association regulations and have all made a declaration which is kept on file at PE Partner administration office.                      

8. PE Partner will work hard to maintain high standards of delivery through constant evaluation of the curriculum and lesson delivery and all PE Partner coaches are subject to spot checks, appraisals and disciplinary action in the event of misconduct or deviation from PE Partner policy. In the event that a school has a concern about any element of the service being offered this should be brought to the attention of a PE Partner director immediately.                    

9. PE Partner reserves the right to send substitute coaches should the need arise. Any substitute coach will also hold appropriate qualifications and current and clear DBS checks.   

10. In the event of extreme weather:If your school is open all reasonable efforts will be made to provide coaches as per your Service Level Agreement. If we are unable to provide coaches, we will notify you as soon as possible and will not charge you for the services you have missed.  If your school is listed as closed on your local authority website 1 hour before the coaches are due to start we will inform coaches not to come to school.If your school is listed as closed due to the weather before 8am we will charge you 100% of the normal day rate and 50% for day 2 and day 3 and if after this you are still closed there will be no charge. If you decide to close school during the day when our coaches are there, school will be charged for the full day as normal.                     

11.Any safeguarding concerns should be immediately raised with PE Partner's designated child protection officer in line with PE Partners safeguarding process.

12. In the event that a client wishes to cancel the agreement and all points of the service level agreement have been delivered appropriately by PE Partner, the client will give notice of no less than one term and this must be given in writing to admin@pepartner.co.uk. 

13. Unless informed in writing of a cancellation of the service, the Service Level Agreement which is in place between the client and PE Partner will be on a rolling basis. Please read these terms and conditions on behalf of your organisation when you receive this email. If you have any questions please let your PE Partner contact know, or call us on 01133226115. 

Section 2 - SPIRALPE™ Terms and conditions.
SPIRALPE is an online management system from PE Partner which contains a number of resources and tools designed to help schools increase and improve the experiences the whole school community has of Physical Education and school sport. 
1.Partner schools are those which hold a current licence to access the platform. Partner schools must agree to protect the integrity of the platform and to respect the confidential nature of the intellectual property it holds. Therefore no elements of the platform should be copied, reproduced or shared with any third parties, including non-partner schools or local authorities without the express permission of PE Partner. 
2. Schools must not, in any circumstances, share their passwords with other organisations. This will result in immediate withdrawal of the service with immediate effect without refund.
3.PE Partner commits to protecting the integrity of the data by taking all appropriate data protection measures in line with current GDPR and Data protection legislation. 
4. The lesson plans are appropriate for the age group specified. Practioners delivering the lessons and activities included in the SPIRALPE platform should carry out their own risk assessment process and understand that any injury or damage to participants or property which occurs as a result of their session delivery is the liability of the deliverer and not of the author.
5. An annual licence works to the 12 month cycle. A renewal email will be issued on the last day of month 10 of the licence and must be paid for the licence to be renewed.

We’re all here to help

The PE Partner team is here to help you get more kids more active more often.

You can call the office on 01133226115, email us on info@pepartner.co.uk or you can get in touch with any of us about something specific directly by email.

If we can help, we will.

Nick Powell - School liason, funding & safeguarding lead -  n.powell@pepartner.co.uk

Gareth Stoker - Director of coaching & SENco lead - g.stoker@pepartner.co.uk

Andrea Cannan - Office manager & parent support - helpdeskpepartner@outlook.com

Helen White - Administrator & finance - admin@pepartner.co.uk

Jonny Henshaw - Team recruitment - j.henshaw@pepartner.co.uk